Music Awards 2005-2006 FAQ and Guidelines:

Here we go again! After a world record setting music awards program in 2003-2004 we are ready to start the process for 2005-2006. The program has grown beyond our wildest dreams and we expect this 5th Awards cycle to rise to the high levels set by previous years and then some. For a great article on the 2004 Awards process and Awards Show, we've posted a PDF file of a great Singer Magazine article which really summarizes the program very well (with some cool pictures of awards nominees and winners included). Here's the link to view the file: http://jpfolks.com/AwardsArticle.pdf

Because it will be difficult to continue on our growth pattern of the last 5 years, we have some specific guidelines and rules we think will keep the process under control and still make for another great Awards process this time around.

To start off with, any music that has been sent to us since last Awards deadline which wasn't squeezed in last year will be included for 2005-2006. (That includes roughly 1000 Albums already). All the music posted on our site in our database currently was entered for 2003-2004 and is not eligible for 2005-2006. Please do not resubmit any music which has previously been entered. We'll repeat that again later in this FAQ. If you aren't sure if you entered a particular album previously, you can check to see if you've already entered by visiting our Awards section on the website and scroll to the database at the bottom. All the albums from the last 2 awards cycles are listed there. If your album shows up on that list, it's not eligible for re-entry. On the other hand, if it isn't listed and has never been nominated previously, then you can enter it. Here's a direct link to the Awards page: http://www.jpfolks.com/MusicAwards/index.html

We reserve the right to make ANY changes we feel necessary to these guidelines without advanced notice. Remember, we do this work for free, and if we need to make an adjustment, we'll post it on line and in the newsletter, but we aren't responsible for any problems that may cause you. If your music isn't considered this year for some reason, we can always consider it the next year.
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Official Entry Period: Now through September 30th, 2005 for music released before 2005.

Our "Official" entry period has started. Because we need to control the quantity of entries this year, we have a fairly short official entry period for this year for music released BEFORE 2005. That means, if you have an album released any time prior to 2005, you must send it with a postmark NO LATER than September 30th, 2005. We have not set a final deadline for music released in 2005. We will announce that later, but we expect to extend 2005 released entries at least until the end of the year.

This is an important distinction from previous years. You can enter music that was recorded 3 years ago.. 10 years ago.. 30 years ago.. it doesn't matter as long as you've never entered it into the Just Plain Folks Music Awards program before. But you must have your entry postmarked by September 30th 2005 for it to be considered for the 2005-2006 JPF Music Awards.

For music with a release date in 2005 (or new demos of songs you recorded in 2005), we will accept entries with a postmark date until December 31st, 2005. (And depending on the amount of music we have on hand on that date, we will decide whether to extend the entry period any further.)

Note: If you have a work in progress album that isn't released until after the deadline, you can hold your place in the awards process by sending us the pre-release or demos and we allow you to replace that with the finished release when it is done, as long as it is still in the running in the awards process. We've made this same offer each year of the awards and some albums have gone on to win after using this option. Please clearly indicate on the submission that it is the work in progress and also clearly indicate you have sent a replacement once the final album is done.
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Who is eligible to enter:

You must be a Just Plain Folks Member to enter. This means the artist on the CD and/or the writers of the song(s) entered or both. We allow managers, producers, publishers etc.. to enter their artists but those artists also need to be signed up as a member and we need their contact info included.

If you are not currently an active member, it's simple to join. Just visit our homepage at www.jpfolks.com/home.html and enter your email address in the appropriate box after clicking the JOIN button on the top left hand side. Once you join, you are eligible to enter the music awards.

As long as you are an active member of Just Plain Folks, you can enter any music which hasn't previously been entered into our awards program. It doesn't matter if you are entry level or you've had major hits. We've had both types of artists/writers win awards. If you are part of our community and membership, we welcome your entry. You CAN be signed to a label and you CAN be signed to a publishing deal. Please just be sure your label or publisher has no problem with you entering.

All genres/types of music are welcome. (more on that below).
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How to submit: Where to send, what to include, what to do, what not to do.

Only active members of Just Plain Folks are eligible to enter. If you are a representative for an artist or writer, we also need the contact info for the artist themselves to consider them. We welcome management, publicists, labels, etc., to enter their artists.. but it's still a member awards program. Membership is free. If your artist has a problem with being an official member, don't enter them!

Send your CD only (we can't accept Cassette Tapes or any other format with the exception of Video. (see details on that later)

Your submission MUST include the following info ON your CD and Liner Notes:

Full Name of person submitting.
Your position if not the artist or a member of the band (i.e., publicist, label, producer, etc.).
Phone Number
Email Address
Full Mailing Address: (Street Address, City, State, Country)
Website (if Applicable)
Info on whether your CD is available in digital distribution offered by CD Baby or others for on line digital sales at Virgin Digital's site (www.virgindigital.com) (more on this later).

This info MUST be included on the CD itself (preferred) or on the liner notes/case. Feel free to neatly print it on the CD with a sharpie if you'd like. Remember, we want to recognize your music.. but to do that we need to know who it is. Each year we've had to pass on nominating some music because we couldn't determine who the artist was. When we receive CD's,. they are immediately logged and separated from their cases and any documents they come with. If your CD doesn't list the name of your band/artist and the title of the album, please write that information on the CD with a sharpie otherwise you risk us not knowing who you are no matter how much paper info you send. We do make an effort to write this info on the CD's ourselves, but it's better not to take the chance right?
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Optional Info to Include:

You are welcome to send your press kit, but it isn't required. If you want to indicate specific tracks for consideration, you are welcome to, but we often nominate tracks different from those flagged by the artists themselves. Also, you are welcome to suggest what genre you feel your music falls into, but we VERY often place music based on a criteria/definition which may not fit your idea. Suggesting a genre helps more if your music is in an unusual/less common genre, but less if it is mainstream or more common genre. If you include this info, it's best to write it on the CD itself with a sharpie. Again, this info is optional, but welcomed.
Circling or indicating radio friendly tracks helps with the Radio Free Virgin/Virgin Digital screening, but less with the Music Awards screening because the criteria is different. We ONLY consider radio quality recordings for Radio Free Virgin airplay.
Also, if you have "hidden" tracks at the end of your CD (i.e., with lots of blank space before it) we can easily miss those tracks, so please indicate that so we don't miss it. We rarely have the CD track notes available when the music is screened so we just hit play and when the CD appears to be over that's it.

VERY IMPORTANT: Please do NOT send each song on its own CD. Combine all your entries into 1. This means if you are sending 7 song demos, place them all on 1 CD, not 7 CD's with 1 song each. You can send more than 1 album, but please condense all those demos to 1 or 2 CD's. We had someone send us 30 CD's last year with 1 song each. It's a waste of time for both parties to do it that way.
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How to verify we have your music?

In the last awards process, we received over 10,000 finished albums and a lot more single and multi song demos. Because of the volume, we can't respond to each person to confirm we have your entry. However, after we check all the music in, we will post the complete listing of ALL the Albums/Entries we have on hand. If your entry isn't there, we have a friendly built in grace period to rectify problems or missing entries. We're nice that way. So PLEASE be patient and don't pester us to verify your entry. If you simply MUST know.. send us a check for $1000 dollars and we'll talk. (okay.. I'm kidding.. $100 would do...)
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How and Where do you send your entry:

NEVER send your entry to us with a signature required. We will likely refuse it. Since we travel a great deal, we can't always be here to sign for something. Don't waste your money! Also, be sure there is no postage due. We will refuse any entries with postage due. You can send your entry Fed Ex, UPS, or regular mail or other provider, but remember our deadlines are always based on Postmark dates, so there's no need to waste the money on an overnight package or priority type mail unless we request it for some reason. (Sometimes we'll need a replacement CD quickly or if we find something which an industry person wants a copy of, we may need a second copy.) Please be sure that your CD works BEFORE you send it. We got over 100 bad CD's last year. We make a reasonable effort to request another.. but frankly it's a pain in the ass. If you are sending a CDR, that is fine.. just check it start to finish first so we don't waste our time on a bad CD.

Once you have your CD ready to go with all the requested info, mail it to:

Just Plain Folks
5327 Kit Drive
Indianapolis, IN 46237

(Note: This is a NEW ADDRESS. Please do not send your entry anywhere else!)

We do not return CDs. EVER. Do not ask us to return it. Even with enclosed SASE we won't return it. It's just too difficult because we separate the CDs from their cases/mailing materials at the time of check in and it might take several weeks or months before we screen it the first time. We do keep all CDs on file here (we have over 25,000 in our archive). REPEAT: We do NOT return CDs or any other material you send us.
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What Genres of Music Do We Award?

That's a great question but one we don't know ourselves until we screen all the entries. We give out awards based on the music received. As a rule of thumb, if we have at least 20 Quality Album entries in a given Genre or 100 Quality Song entries, we generally have a category for it in the awards. (Last year in some cases we had over 600 albums and over 10K songs in a given genre at the top end...). If we don't have enough entries for a specialized genre, we generally include the great music into a genre that most closely approximates it. If you are worried that your unusual genre might not be considered, keep in mind that the opportunities for recognition are actually greater for excellent music in less common genres than great music that is competing with thousands of others in a more common genre.
Here are the genres we recognized in 2004. We may add or subtract based on the music that we give.

African, Alternative, Americana, Bluegrass, Blues, Cabaret, Cajun/Zydeco, Celtic, Celtic Instrumental, Children's, Classical, Classical Soloist, College Rock, Compilation, Contemporary, Contemporary Christian, Country, Cover, Dance, Electronica, North and South American Ethnic, Asian Ethnic, European Ethnic, Middle Eastern Ethnic, Experimental, Female Singer-Songwriter, Gospel, Hard Rock, Holiday, Industrial, Instrumental, Instrumental Jazz, Jewish/Hebrew/Klezmer, Latin, Live, Male Singer-Songwriter, Metal, Modern Rock, New Age, World, New Folk, Novelty, Opera/Classical Vocal, Pop, Punk, R&B, Rap, Reggae, Rock, Rock Instrumental, Roots, Solo Guitar, Solo Piano, Solo Instrumental (Non Piano/Guitar), Spoken Word, Techno, Theater/Stage, Traditional Folk & Vocal Jazz.

In addition, we had categories for Best Video and Best Lyric. Note: The Lyric award is a separate entry process which is conducted on the website ONLY. We will announce the guidelines for entry for Best Lyric later in the year (and it will be conducted in 2006 to coincide with the rest of the awards nominations process).

We also give out Founders awards for Song of the Year, Album of the Year, Male and Female Artist of the Year, Group of the Year, Male, Female and Group Vocals of the Year, Producer of the Year, Lyricist of the Year, Songwriter of the Year, Live Artist of the Year, Horizon Artist and so on. (It changes slightly year to year).

Helpful Suggestion: If you write/perform music that doesn't fit any of the above genres, it would be helpful in your case if you indicate your genre on your CD. We didn't find any music last year that didn't fit into one of the above genres, but we are happy to add new ones (or even create new genres as we have in the past) if we have enough quality entries.
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How does the process work?

We change and adjust the program each year as we find ways to improve it. Here is the general idea/outline we used for last year. Some of these steps are dependent on the amount of music we get which we won't know until after the deadline this year.

Based on last year:

Round 1: The initial round of screening has 2 goals: 1. To weed out the bottom 20% of the music entered. 2. To place the music into genres so that it can be screened in experts in each field. Music can be moved several times (especially those albums entered that have songs from multiple genres). But to make the process possible, we need a starting point and the first round allows us to group together albums with similarities or clear cut genres so we can do focused screening with people who have experience with that type of music.

Round 2 is comparative listening. Since all the CD's are separated by general genre, we start comparing them to each other. CD's which are clearly outstanding get passed straight on to round 3. Everything else is carefully screened and we generally filter out another 25-33% in this stage based on how high the bar is for that given genre.

Round 3 is when individual songs are flagged for Radio Free Virgin consideration and possible song nomination consideration. Some albums can have nearly every song flagged The criteria is already starting to get high, but by the end of this round, we'll still have an enormous number of songs flagged. When in doubt on a song (or when multiple screeners disagree).. it gets flagged and moved forward.

Round 4 is when we start to narrow the songs down and also when we flag specific albums for album nomination consideration. Obviously albums with a lot of songs being considered are more likely to be nominated for an album award. Because of the notes we take during the process, sometimes by the end an album might have no individual songs nominated, but it might have had 5-6 in the running during the process. Our previous Album of the Year winners had most of their songs flagged for individual consideration.

Round 5 is when we have focused filtering of songs against songs. We will generally bring in a new batch of experts in each given genre as well. We could still have hundreds of albums and hundreds of songs in the running for a nomination at this stage. Usually all the songs at this stage that are still in the running (and possibly a few eliminated in round 4) are included on Radio Free Virgin. In 2002 for example, we nominated roughly 630 songs, but we added 2600 to the Radio Free Virgin Channels.

Round 6 is when we whittle the songs down to the nominations. This is often the hardest segment of the process. Usually there are 30-60 worthy songs in a large genre that each have gotten a lot of support from judges throughout the process. This is where judgment calls and opinions and tastes of the judges are tested the most. (And the most heated arguments take place.) We will usually try to recognize diversity withinin the nominations. For example, if there are 10 totally great songs of a very specific style, we might only take the very top 5 of that style within a given genre so that there is room to recognize other approaches and styles within that same genre. (That's just a hypothetical example.) This is also the round where genres are finalized. We don't fit songs into genres. We fit the genres around the collection of songs. That is why it shifts from one year to the next. Once we have a similar collection of great songs, we determine it fits a named genre the best. Genres are NEVER an exact science and at any given time one song might fit into 3-4-5 different genres based on 5 different opinions. If we have a killer song that really deserves recognition in a crowded category, we try hard to find a home for it in the nominations somewhere. After all, our goal is to recognize great music. The more the merrier.

Once round 6 is done (whew!) we announce the nominations and set the final voting into gear. Last year we used roughly 4000 judges in the final round of judging alone. This group is made up of the following:

01. Industry Professionals (Producers, Engineers, Labels, Publishers, Managers, Media etc).
02. JPFolks Mentors & Staff, Chapter Coordinators and Volunteers
04. General Member/Peer Songwriters/Artists
05. Music Fans with no industry/artist/writer background/experience.
Our judges only have 1 criteria to address when voting:

Does the music move you?

Each judge picks their top 5 favorite songs in a given genres from 1st through 5th. The song with the most votes wins. We announce the top 6 places in the song categories.
The albums are more complicated and we use industry/mentor and staff judges only on those because of logistics. We do judge albums on production, songwriting, performance, arrangement as well as how much it moves us overall. We use all the notes taken on the album during the process to assist on the album results.

Once the results are tabulated (usually just a few days before we hand out the awards) we order the trophies and try to stay awake long enough the get through the awards, since we rarely sleep the 3 months before they are announced in Southern California each time.
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How long does the entire process take?

We actually don't know. We will spend exactly the amount of time it takes to do it right. In the first 2 years the process lasted 1 calendar year. in 2002, it took us 15 months. In 2004, we spent about 17 months on the process. Since we expect the awards to keep growing (as they do every year) we're giving ourselves at least as much time as the last award took, which is 17 months. Our initial plan is to cut off entries at the end of 2005, screen all the music and announce nominations in late summer 2006 and then do the awards show in November or December of 2006. That's assuming, of course, we don't get 20,000 albums and 250,000 songs. = )
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What do you win?

This thing keeps growing and gaining attention. It is likely a lot of cool things will happen for the nominees and winners which we can't even imagine right now after the success of last year. However, as it stands, here's my spiel on it:

It's a free awards program. It may be the only awards program in the world that exists solely to recognize great music without any commercial influence/goals/payoff to anyone involved and with the least amount of bias (good or bad) humanly possible. We generally have sponsors to help cover some of the enormous costs associated with doing this free, but because we don't charge to enter, we don't give out large cash prizes. Your music is judged blindly and on merit only. We give out an awards trophy to each winner (whether they are present at the awards show or not) and certificates to the finalists who are present at the awards in each genre which we announce at the show. We also post the winners on the website and supply the names and info to the press and any interested industry member. All the winners and finalists are also placed into heavy rotation on Radio Free Virgin's Just Plain Folks Channels. We very well might have additional promotional prizes from our community partners, but it's not something we publicize to gain entries, because we're not trying to make money on this... just recognize great music that otherwise might not get the recognition it deserves. We think that is what it SHOULD be all about.

We've had #1 artists, #1 writers, hit songs, hit albums and every other extreme win awards in the past. The greatest thing about our awards is that you are competing with people on a totally unbiased basis and that includes some of the very best writers and artists in the world. No one gets an unfair advantage over anyone else. Our judges rarely even know who the nominees actually are until we post the final list and then check out the nominees along with everyone else later.

We also feature the winners and nominees and recognize them at events, showcases and gatherings throughout the year and beyond. When possible we give extra performance time to finalists at JPF Roadtrip showcases. We also plan to place some winners and finalists on compilation CD's (only with written permission of course). It's also very common for our industry judges to find artists and writers they want to work with during the screening process. We've had a lot of success stories crop up this way, but we can't promise anyone that will happen and often those industry folks like to remain anonymous, so we don't make a big deal out of it to the group at large.

So if being recognized in what has become the worlds largest music awards program of any kind is something you'd like to shoot for, you've come to the right place. But remember, last year we had 140,000 songs entered and only 48 songs and 59 albums won a first place award. The bar is VERY high and I assure you there were far more than 48 amazing, hit quality songs and 59 outstanding albums submitted. So always keep any awards program in perspective.
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Best Video Award is renewed for 2005-2006!

Last year we tried a new category, Best Member Music Video. The Video's that made it to nominations were all outstanding (as good as anything we've seen on any video channel) (in fact, several of them WERE on the big video channels) and we're looking forward to doing it again and seeing it grow. We will accept video entries in these formats:

We prefer one of these formats in this order:
1. DVD
2. VHS Tape
3. CD Video (ONLY if it is readable on a Windows Platform Machine)

We will also consider having these categories in the Video section of the Awards (if there are enough quality entries):

1. Best Promotional Video: This would be for band/artist promo's. We got several outstanding ones last year and if we get enough quality entries this year, we may give them their own category.
2. Best Short Form Video: This would be for single song length videos.
3. Best Long Form Video: This would be for feature length videos (i.e. for concerts videos, album length videos etc.)

(Note: Sometime in the future we are considering adding Movie's to our awards program. If you have produced/created a feature length movie/documentary that you'd like us to check out, we'd love to see it. If we find that we've received a significant number of actual movies from our members, we may expand the awards to include that as a category).

You can send as many videos as you like in, but please be sure to include all your contact info on each Tape/Disc just as you would for music entries. If we are unable to read/view the video on a Windows Machine or standard VHS VCR or DVD player, we can't consider it. If you are sending an entry from outside the US, please be sure it is playable on a US machine.

Last year we held a special screening for the nominated videos and did the final voting at that event. It was a BLAST! So our plan is to do that again on an even larger scale. (Who knows, maybe we'll get a theater to feature them?). We will accept video entries until at least December 31st, 2005.
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Radio Free Virgin's Just Plain Folks Channel and Virgin Digital

Our friends at Virgin have long support Just Plain Folks, our members and our award nominees and winners. For the last 5 years we've had an active channel on their Radio Free Virgin internet radio service which (last I checked) had something like 7 million registered listeners. For those members also on CD Baby, we're able to activate the Buy button so people who like your music can go directly to your CD Baby sales page and buy a CD of your music. Since that time, everything has continued to evolve. Now, digital distribution is a reality and our friends at CD Baby are in the center of the storm as are our friends at Virgin. Their Virgin Digital (www.virgindigital.com) service is outstanding. You can buy tracks, like most digital services (i.e. iTunes etc.), but you can also join their digital music club and pay 8 dollars a month for unlimited access to their entire catalog of music (Rhapsody offers a similar service). Because of our close friendship, we're in discussion with them start featuring JPF award nominees and winners on their system, which is normally only reserved for the biggest and most famous artists in the industry. Our friends at CD Baby can set up digital distribution for you for free once you're a CD Baby member and so if you are active in that service (or if you have digital distribution set up on your own or through another channel) make sure you let us know on your entry materials and if you make it through enough rounds of the awards, we may be able to feature your music on Virgin Digital and draw a lot of attention to it. Pretty cool eh?

This is all very exciting!!

I just want to say that I went to the JPF Awards last year. It was SO much fun, that I found myself thinking, "Why didn't I do this sooner?! Look what I've been missing !"

I went to the Pre-Awards Showcase the day before the awards show. It was a wonderful event. I was simply blown away by the incredible talent I saw and the nice people that I met from all over the world! I was also lucky enough to be able to perform in this showcase, which was a huge honor.

At the Awards show, I met JPF friends I knew from the message boards, and I also met lots of interesting people, saw some awesome performances and ending up becoming close friends with a few of the people I met that night!

As a singer-songwriter, I was so inspired by attending these events. And...it was just plain FUN !!

I highly recommend attending the JPF Awards show when it comes to town. It's an experience I will never forget.

If you haven't yet met Brian in person, you should. Come to the Awards show! He's one cool guy

Thanks, Brian, for making all of this possible and for supporting the indie artist

Emily
emilysanders.net

http://cdbaby.com/cd/emilysanders

http://www.towerrecords.com/product.aspx?pfid=CDB0893500012

~ Alek

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Buy "hurricane" CD at:
http://www.cdbaby.com/behindthecouch

www.behindthecouch.net

quote:

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Originally posted by Brian Austin Whitney:
Singles are okay. We always get individul songs or collections of demos. Just put all the demos combined on 1 cd (or however many are needed) rather than a bunch of CD's each with only 1 song.

Brian

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Jayn
www.waygoodmusic.com/switchback

Question: Have the judges had any difficulty reviewing CDs produced with paper (stick-on) labels? Our CD's cover is not lasered. We're using paper stick-on labels. Some of the CD listening devises (now days) do not permit playing CDs produced other than by lasered label.

We're really glad to partiticpate !

Best Heavy Metal Regards

-----------------------------------

Buy "Mother Earth" CD at:
http://www.cdbaby.com/cd/sidewinderband

1. If you got an invitation from Derek Sivers to enter, and you clicked the link saying you wanted to enter, then it will be sent by CD Baby. If not, you need to send it manually. There were certain dates that were eligible via CD Baby (to avoid duplicates from previous years) and if you joined CD Baby before or after those dates, you wouldn't have gotten the offer. (They have to cut it off at some point). So if you missed their offer, you can send it directly yourself following the above instructions. Be sure to click the "join" button on our home page as well and enter your email address so you get officially on the member list. (otherwise you aren't eligible.. just being registered on the message boards doesn't make you a member).

As for paper labels, as long as the CD will play in a boombox, car CD player, stereo CD player and computer it should be fine. If the label prevents that, then obviously it couldn't be judged. Only you can test that in advance.

quote:

---

Originally posted by Brian Austin Whitney:
Answers:

1. If you got an invitation from Derek Sivers to enter, and you clicked the link saying you wanted to enter, then it will be sent by CD Baby. If not, you need to send it manually. There were certain dates that were eligible via CD Baby (to avoid duplicates from previous years) and if you joined CD Baby before or after those dates, you wouldn't have gotten the offer. (They have to cut it off at some point). So if you missed their offer, you can send it directly yourself following the above instructions. Be sure to click the "join" button on our home page as well and enter your email address so you get officially on the member list. (otherwise you aren't eligible.. just being registered on the message boards doesn't make you a member).

As for paper labels, as long as the CD will play in a boombox, car CD player, stereo CD player and computer it should be fine. If the label prevents that, then obviously it couldn't be judged. Only you can test that in advance.

Brian

---

Hi Brian
Thanks

We answered that a couple times earlier. You can enter 1 song or an album or anything in between. Just follow the same guildelines to enter.

Good luck to everyone!

Happy holidays!!!!!!

I thought I read the guidelines thoroughly and then came across how when you receive the cd's they are immediately separated from the case. My question is if I've included at least my name on the cd will that be safe in me assuming I'm entered into the awards contest?

Linda Anthony

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http://www.soundclick.com/lindaanthony

Most likely when it's checked in, we'll see there's no info and try to find it in the other material. It makes it more work on our end but we do make every reasonable effort to figure out who people are. Believe it or not, we've received over 100 CD's with ZERO contact info of any kind on them. In those cases there's nothing we can do.

We'll post the list of entries in late Jan or early Feb and if your name isn't on the list, we'll give you a time period to send a copy. So relax and watch the newsletter for updates.